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Project Coordinator


This is a Full-time position in Ottawa, ON posted January 7, 2019.

Our Client is looking for a Project Coordinator to provide administrative and project support. If you are interested in working within a dynamic and diverse team, please apply today!
Role and Responsibilities
– Ensure the handling, distribution and disposition of various requests and correspondence that come from many areas of the organization;
– Organize the Director General’s agenda and calendar of activities including planning meetings and travel itineraries;
– Organize correspondence/documents in the Directorate and alert the Director General to incoming requests/issues (sensitive and urgent) that require immediate attention using proper judgement to identify the importance and urgency of each request;
– Prepare, background material and appropriate correspondence for meetings with internal and external clients including conveying of briefing information from Director’s in the Directorate;
– Provide a point of contact for callers and visitors to the office of the Director General, screen incoming calls, Respond to general inquiries, and redirect calls requiring substantive replies; Produce key deliverables and special requests on the direction of the Executive Assistant;
– Provide expertise and knowledge transfer as required by the Technical Authority.
– Prepare a daily binder, or, using MS OneNote to prepare meeting materials for scheduled items;
– Open, triage and distribute daily correspondence, both paper-based and electronic; Communicate via phone, e-mail other employees for scheduling purposes;
– Follow-up on outstanding tasks and items; Lift, open and unpack parcels delivered to the DG’s office by internal mail and/or courier;
– Use a computer, keyboard, mouse and computer screen for a substantial part of the day;
– Use computer-based productivity tools and systems, such as MS Word and the Corporate Administrative System;
– Greet and provide service to those contacting the DG’s office by telephone or other channels.

Qualifications and Experience
– Must have a minimum of five (5) years of experience within the last eight (8) years working as an administrative assistant to a senior executive.
– Must have experience within the last eight (8) years providing administrative support in a large (more than 700 employees) organization.
– Must have a minimum of one (1) year experience within the last three (3) years using Advanced Microsoft Office Suite (MS Office Suite 2010) in their daily work activities.

Skills Required

  • Education level: College
  • Work experience (years): 3-5 years


Salary: N/D